To: Tax Collectors and License Plate Agents

Subject: Cancellation of A License Plate, When the License Plate Is Not Available For Surrender

From: Carl A. Ford, Director

Advisory Date: 04/13/05 Implementation Date: Immediately

Advisory Number: R05-02


When a license plate needs to be canceled and it is not available for surrender, it may still be canceled in FRVIS 2000 with the appropriate documentation. The Tax Collector’s office must make every effort to physically obtain the license plate for surrender. In the event the license plate is physically unavailable, an affidavit will be accepted. An example of this is when a license plate has mistakenly been left on a motor vehicle that has been sold by the registered owner and the license plate cannot be recovered.

The registered owner of the license plate must complete and submit an affidavit indicating the license plate (including the plate number) has been lost or destroyed or is otherwise unavailable for surrender. An affidavit must be submitted with the following wording:

"The license plate is Lost/Destroyed/Stolen. If found, the license

plate will not be affixed to any motor vehicle."

The department will not provide preprinted affidavits for the above named situation, therefore, the customer must submit their own affidavit with the appropriate wording.

Upon receipt of the affidavit, the county clerk may use the Surrendered License Plate and Registration transaction as follows:

If you have any questions or need further assistance, please contact your Help Desk Representative.