IMPORTANT NOTICE

 

June 23, 2008

 

TO:                              Tax Collectors and License Plate Agencies

 

FROM:                        Carl A. Ford, Director

                                    Division of Motor Vehicles

 

SUBJECT:                  June 2008 FRVIS Release

 

            The June Release was downloaded the weekend of June 14th to three test sites and was available for use to them on June 16, 2008.  The remaining test sites received the download on June 17, 2008.  The statewide release is scheduled for download the weekend of June 30, 2008. 

 

            Attached is a copy of the modification log that you should read over and familiarize yourselves with prior to the release.  The modification log is a tremendous help in understanding the changes in FRVIS. 

 

            If you encounter any problems related to the release, please check the FRVIS Release Issues Board to determine if the problem has already been reported, and if so, if there is a work-around.  If the problem is not on the log and you still have questions, please call your Help Desk Representative. 

 

CAF/ddh

 

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THE FOLLOWING MODIFICATIONS WERE MADE IN JUNE 2008:

 

1)                  Print-on-Demand (POD) temporary plates can be issued throughout the application by entering the license plate code of TDL for auto plates or TML for motorcycle plates.  See the Technical Advisory on this subject for additional information.

2)                  A new transaction, DEALER ETR, will allow an agency to issue a Print on Demand plate for a dealer.  This transaction works essentially like an Original Registration except that a dealer license number and PIN will be required before the transaction can be completed.  Use TDL or TML as the license plate code but do not enter a license plate configuration.  Insert the POD stock into the manual feed tray of the printer.  Void of a Dealer ETR transaction (with transaction code of DIT) must occur on the SAME day as it is performed.

On the rare occasion when a dealer had to issue a TEM or TMM, this transaction will be used to update the database with the issued temporary registration.  For this situation, enter the license plate code and configuration that was issued.

3)                  Documents created during a transaction may now be mailed to either a mail-to address or a mail-to customer.  See the Technical Advisory on this subject for additional information.

4)                  Functionality had been added to FRVIS to allow the user to synchronize the address of a driver license customer on the Driver License and Motor Vehicle databases.  Once the address has been synchronized, any future address changes performed on either FRVIS or FDLIS will get updated to the other database.  See the Technical Advisory on this subject for additional information.

5)                  Soon, whenever the mailing address for a customer with a Driver license is changed, the system will ask if the customer wants to have a new driver license (or id card) printed for an additional $10 fee.  When this question is answered YES, a separate Driver License Print transaction is created (DLP) and a partially completed 82041 will print as a receipt with DRIVER LICENSE PRINT in the action requested box.  If the DLP is performed as part of another FRVIS transaction, it will be added to the same batch as the transaction being processed.  If the DLP is performed during a Maintain Customer transaction, a new batch will be created that must be cashiered.  This modification has not yet been implemented, but should become effective before the next release.  

Answering the question NO will still update the address changes to the Driver License customer file.  Be sure to make the customer aware that he will be driving with a driver license that looks different from the official record seen by law enforcement.

6)                  Customers have been created for each dealer location and each Doing Business As name (DBA) used by each dealer location.  This enables dealers to title and register vehicles in their DBA name instead of their licensee name.  It also allows a DBA name to be used as a lien holder or as the registrant on a dealer registration.  Changes to the address or customer data related to a dealer customer can only be made through the Dealer License portion of the FRVIS application.

You may select the desired dealer customer, by entering the dealer license prefix, number, and suffix on the Select Customer screen and pressing RETRIEVE.  If no suffix is entered, all location customers and DBA customers associated with that license will be retrieved.  If a suffix is entered as well as the dealer prefix and number, only the dealer customers associated with the specified location will be retrieved.  The licensee customer will always appear at the top of the list of retrieved customers and will be shown with an FEID but with no dealer license number.  You must scroll through the retrieved customers to select the one with the desired name and correct address.

7)                  Since dealer license numbers in the old style are no longer valid, the fields for entering the dealer license number have been changed on various screens to accommodate the new style of dealer license number.  You must now enter the dealer prefix in the first box, followed by the dealer number in the middle box, and the suffix in the last box.  The Dealer PIN has replaced the Dealer check digit box.

8)                  During an Original Dealer Registration transaction, after entering the dealer license number and suffix, you will be presented with a list of dealer customers associated with the specified location so that you can select the desired registrant.  The licensee customer is no longer allowed to be the registrant on a dealer registration since he is not associated with a specific location.  You are allowed to change the registrant customer on a dealer registration to any other customer associated with that SAME location during Dealer Renewal or Dealer Replacement.  If the dealer registration was originally associated with a wrong location, you may use Dealer Correction to choose a new registrant customer from a different location belonging to that same dealer.

9)                  Eventually, FRVIS users will no longer be allowed to modify the personal information on a customer record that contains a driver license number.  First name, middle name, last name, name suffix, sex, date of birth, the sexual predator flag, and the career offender flag may only be modified through the Driver License FDLIS application.  This modification has not yet been implemented, but should become effective before the next release.

10)              The base tax for vessels registering in class 100 and 101 was increased by the Florida Legislature effective July 1, 2008.  This increase also increased the amount of County Reg Fee charged in certain counties.

11)              When a Print Electronic Title transaction is performed, the following message will be printed on the title certificate:  ELECTRONIC TITLE PRIOR TO mm/dd/yyyy.  Since we do not change the issue date of an electronic title when it gets printed, other states are questioning the validity of a secure power of attorney used for a title with an aged issue date.

12)              By statute, a wrecker registered in class 41 (RUR plate and reg-use of WR) with a GVW of exactly 26,000 lbs. should be charged the same base tax as a class 41 truck with 26,001 GVW.  The system has been undercharging for this weight of GVW wrecker.  This has been corrected.

13)              Delinquent Support stops will now prevent the extension of a vessel registration as well as a vehicle registration as long as the registration is fully owned by the customer against whom the stop has been placed.

14)              The biennial field will be systematically checked on the Personalized Reservation screen if the registration used to make the reservation has more than 15 months remaining in the registration period.  The user will be allowed to remove the check from the biennial field if the customer plans to have the plate being reserved issued to a different vehicle that only has an annual registration.

15)              To speed up High Speed and E-commerce processing, tax collectors can minimize the amount of inventory in the bin being used.  Therefore, frequent restocking of the bin may be required.  A message warning of insufficient inventory has been added to the High Speed and E-commerce process.  This message will inform you of how much inventory needs to be added to complete the batch of renewals currently being processed.  With High Speed processing, after getting this message and BEFORE you press OK, you need to start a new session of FRVIS and add the appropriate number of decals.  With E-commerce processing, after getting the message, press OK and before processing the renewals add the appropriate amount of inventory to the bin being used.

16)              The Registration fee schedule for class 54 trailers has been extended through 35,049 pounds.  Trailers previously registered in this class with weights greater than 20,049 were being undercharged.

17)              The base tax for 1 month of registration for certain weight categories in class 36 and 41 was not meeting the minimum amount of $5.00 required by statute.  This has been corrected. 

18)              The message ‘ELECTRONIC PRIOR TO TRANSFER’ will now print under the Action Requested on the 82041 produced during a title transfer if the title was electronic before the transfer occurred.  When reviewing documents required for title work, this statement should help you determine whether a title certificate or a dealer reassignment form should be included with the documents that were provided.

19)              During a personalized reservation, the system was failing to give ARF credit when the plate being used to make the reservation had a biennial registration and was being forced to be replaced.  This has been corrected.

20)              When an expired registration with a plate being forced to be replaced was used during a personalized reservation, the system was failing to give ARF credit.  This has been corrected.

21)              When a temporary plate is issued during Original Registration so that a personalized reservation can be made, base tax is charged through the end of the registration period.  When the personalized plate was finally issued, the system was collecting additional fees even though full fees had been paid during the Original Registration transaction.  This has been corrected.

22)              In Original Registration, if the vehicle being assigned the registration already has a registration AND has a vehicle use of Long Term Lease or Lease AND the registrant(s) on the new registration is DIFFERENT than any registrant on the existing registration, the following question will be asked, ‘The lease vehicle that you have selected already has a valid registration.  Do you want to continue?’  If answered YES, the registration will be detached and a new registration assigned to the vehicle.  If any registrant is the same or if the vehicle-use on a titled vehicle is not Long Term Lease or Lease, the existing edit that does not permit a new original registration will continue to apply.

23)              The EFS application will no longer compare the year and make of the vehicle being processed with what is returned by NMVTIS.

24)              The system will no longer force fleet plates (FLR or DUR) to be replaced. 

25)              The Owed by Agency transaction was collecting $40 when a Temporarily Employed license plate (TEP) was unaccounted for.  This has been corrected to only charge $2 for an unaccounted for TEP.

26)              The system was not charging the correct specialty fee and POF when a specialty plate was issued during a Registration Transfer or Registration Replacement transaction.  This has been corrected.  If tax months during the transaction is more than 12 and less than 25, the specialty fee and POF will be doubled.  If tax months during the transaction is more than 24 months, the specialty fee and POF will be tripled.  

27)              County/agency/report number were added to the Wrecker Operator Lien History Inquiry screen.

28)              When a registration on a park trailer in class code 76 is replaced and re-registered in class code 51, the system was not detaching the license plate from the registration.  This has been corrected.

29)              The Print Electronic Title transaction uses the answer to the question ‘Do you want to process a Fast title?’ instead of the suppress title flag to determine whether or not to print a Fast title.  Therefore, the system will no longer allow a change to the suppress title flag during this transaction.

30)              When processing a registration correction, the user was allowed to remove the plate expiration date on the Maintain License plate screen.  This has been corrected to require a plate expiration date unless the plate is a type that does not get replaced.

31)              When the salvage code of’ ‘THEFT’ is added to a title, the system will send a brand code of 49, Salvage Stolen, to NMVTIS instead of brand 11, Salvage Damaged.  This change is being made to be consistent with other states.

32)              Local option sales tax will be increased in Calhoun County to 1.5% beginning January 1, 2009.

33)              The name of the Organ Tissue Donor Education voluntary fee has been changed to Health Care Trust Fund.

34)              One copy of the 82041 will now print when a title is cancelled if the cancel reason is Non-Delivery or Retire MH Title.

35)              Up to two owners will now be shown at the top of the Lien Satisfaction letter created when an ELT lien is satisfied and the title is retained by DHSMV as an electronic title.  This was requested to assist dealers who received the letter after satisfying the lien on a vehicle that was accepted in trade.

36)              When processing an Original Title for a vehicle with a Florida title that has been cancelled for reason of Out of State, during the reinstatement of title, the system was returning the odometer reading found on the database if no odometer reading was found on NMVTIS.  This has been corrected.  In this situation, the system will return a blank odometer reading and require the user to enter an odometer reading greater than the odometer reading found on the cancelled title.

37)              To see the dates when a Print Driver License transaction was performed for a customer, make a Customer History Inquiry and press the ADDR HIST button.

38)              Sometimes when two users in Fast title office are attempting to print a Fast Title, the system returns the error, “Unable to Retrieve Audit Number.”  The system has been modified to store the title transaction before attempting to retrieve the audit number.  This will enable you to reprint the title and 82041 when this error occurs. 

39)              The Print Electronic Title has been modified to print the mail-to customer address on the title certificate if one was assigned by the lien holder when the ELT lien was satisfied.

40)              When processing a certificate of Repossession, if the user quit the transaction before completing the transaction, the system was changing the owner to the lien holder and showing the title status as a 'Cert of Repo' in the title inquiry, even though no transaction was shown in title history.  This has been corrected.

41)              During Registration Transfer and Transfer of Veh/Vessel Registration Ownership, the business rules concerning the adjustment of the registration period for biennial registration when the primary registrant is changed have been adjusted to be more similar to the rules applied for an annual registration.  An annual or biennial registration can now be advanced up to 11 months if the registrant chooses to pay the additional base tax.  Total tax months from the effective date of the biennial registration cannot exceed 27 months (or 15 months for an annual registration.)  This change continues to enforce the rule that a registration can only be changed from annual to biennial when it is being renewed.  Transfer of Veh/Vessel Ownership still does not give credit for either an annual or biennial registration on a vessel.