IMPORTANT NOTICE

 

September 6, 2006

 

TO:                  Tax Collectors and License Plate Agencies

 

FROM:            Carl A. Ford, Director

                        Division of Motor Vehicles

 

SUBJECT:       August FRVIS Release

 

                        The August Release was sent to all test sites on August 31, 2006.  The statewide release is scheduled for download the weekend of September 8, 2006.

 

                        Attached is a copy of the modification log which you should read over and familiarize yourselves with prior to the release.  The modification log is a tremendous help in understanding the changes in FRVIS. 

 

                        If you encounter any problems related to the release, please check the FRVIS Release Issues Board to determine if the problem has already been reported, and if so, if there is a work-around.  If the problem is not on the log and you still have questions, please call your Help Desk Representative. 

 

CAF/ddh

 

Attachment

 

 

THE FOLLOWING MODIFICATIONS WERE MADE IN AUGUST 2006:

 

***FRVIS RELEASE ISSUES – Don’t forget to check this link under the Tax Collector button on the Motor Vehicle Intranet before calling the Help Desk to report problems related to the new release.

1)      When titling a vehicle, all brands reported by NMVTIS will now be added to the Florida title along with the state where that brand originated. We will no longer translate brands from other jurisdictions into the closest matching Florida brand.  If a brand could possibly be interpreted as a salvage type, a warning will be presented to remind the user to consider adding a salvage type to the title.  If NMVTIS reports a brand of Dismantled or Junked, an original Title or original Certificate of Destruction will not be allowed.   No changes have been made to how brands print on the title certificate on old title paper.  However, if the New Title Certificate field is checked under System Admin/Maintain Local Agency, up to 2 Florida brands will print on the title certificate in the customary brand boxes and up to 2 out-of state brands will print under the heading ‘Other Jurisdiction Brands’.  Only 2 brands will print on the 82041 (with Florida brands having priority over the other jurisdiction brands). Inquiry into the title record will reveal all the brands on the vehicle and the state where each brand originated.

 

2)      A new transaction, SWAP PLATE, has been added under Registration/Replacement. This is a no fee transaction which can be used to correct a registration where a plate configuration was electronically issued but the customer was handed (or mailed) a plate with a different configuration.  Begin the transaction with the plate number currently on the registration (for example, AAA21A). When the Replace License plate screen is presented, the replacement reason will be pre-filled with SWAP PLATE (SW). Enter the license plate number that was physically given to the customer (AAA22A). When the transaction is completed, AAA22A will appear on the registration and AAA21A will be returned to inventory in the singles bin. When viewing this transaction in Registration History, the transaction code description is Replace License plate but the replacement reason of SW distinguishes it as a Swap Plate transaction.  This transaction has the following restrictions:

a.       A plate can only be swapped by the agency that originally issued it.

b.      The Swap Plate transaction can only be performed by a user with the role of SUPERVISOR.

c.       The plate can only be swapped within 180 days of issuance.

d.      Only plates with identical license plate types can be swapped.

e.       Personalized plates, Amateur Radio plates, and temporary plates (TEM, TMM, and TEP) cannot be swapped.

f.        A plate from a cancelled or expired registration cannot be swapped.

 

3)      When viewing a title history record, if the documents from that transaction have been imaged, there will be a check mark beside the Images button. In agencies with new equipment, users with the role Image Inquiry may tab to this button and press Enter or the space bar to view the documents that were imaged. Scroll through the various documents using the F8 and F7 keys.  To print a single document, scroll until the desired document is presented and press the space bar to enter a check in the PRINT box.  F8 through the documents and place a check in the PRINT box of each document that is desired. If a print of all the documents is desired, tab to the SELECT ALL button and press Enter or the space bar. This will place a check in the PRINT box of each document imaged for that transaction without the need to F8 through the transactions placing the checks individually. When all the desired documents have been checked, tab to the PRINT button and press Enter or the space bar to activate the print.

 

4)      When the new decal paper becomes available, a few agencies with new equipment will be selected to serve as pilot sites for the new decal solution. These pilot agencies must:  1) add a ‘Bottom’ printer to the list of printers in setup/printer and 2) add a registration printer that points to the ‘Bottom’ printer in the list of printers under Printer Maintenance. Not all users in each pilot site will be using the new decal solution.  The particular users within the agency who will be using the new DOD paper must check the ‘NEW DECAL’ box on the profile they are using and make that profile use the registration printer that points to the ‘Bottom’ printer.  The registration form that prints from the bottom tray of the new equipment printer will contain specific registration data on the top half and general information pertinent to all registrations on the bottom half.  When using the new decal solution, the system will no longer ask if the registration printed correctly. For those users in the pilot agencies who continue to use profiles where the ‘NEW DECAL’ box is not checked, the customary registration form will continue to print from the Datamax decal printer.

 

5)      The new decal solution will use 8 X 8.26 inch DOD paper to print registrations from the bottom tray of the new equipment’s laser printer. When this paper becomes available, it will be ordered just like any other inventory. It will be assigned inventory code GDC.  It must be received into local inventory and moved into the appropriate bin. The system will track the use of the DOD paper and display the remaining amount of GDC inventory and its reorder point on the View Notifications screen. Although a range of numbers is assigned to each order of DOD paper, the decal on the paper is not pre-printed with any number. When the decal is issued during a transaction, the decal number assigned and printed on the registration has no relation to the range of numbers assigned in the inventory process. When the paper is used and a DOD is issued, the inventory code of the decal will still be VDC, TDC, MDC, RDC, or SDC.

 

6)      The following fields have been returned to the registration form that prints from the bottom tray of the new equipment’s laser printer: class code, tax months, credit tax months, credit class, and back tax months.  These fields disappeared from the registration form when titling and registration were separated in the October 2005 release. Several counties requested that these fields be added back to the registration because they were used in their quality control process.  These new fields were not added to the registration that prints from the Datamax decal printer.

 

7)      In all agencies using new equipment, on transactions that normally would have printed VOID on the decal, instead of wasting DOD paper, the system will print the registration in portrait mode on plain paper from the middle tray. This is true whether or not the decal would have printed from the Datamax printer or a laser printer.

 

8)      During an Original Registration transaction, when issuing a Registration-Only registration to a vehicle that had been previously titled in Florida, the system will no longer allow the titled owners to be changed.  Furthermore, if the title status is SOLD, only a temporary plate may be issued.  If the title status is Canceled for Out of State, either a metal plate or a temporary plate may be issued to the new registrants.

 

9)      When creating or satisfying a Wrecker Operator Lien (WOL) against a customer with a Law Enforcement block, the system will no longer print the blocked customer’s address on the 82041.  Instead, the statement, ‘Address Not Available’ will print for each line of the address. Inquiry on a WOL that is against a customer with a Law Enforcement block will show the customer’s name and warn that there is a Law Enforcement block.

 

10)  The maximum number of characters allowed on a personalized or amateur radio Share the Road plate (SAP or SAA) has been reduced from 7 to 5.  Customers with Share the Road plates that already have configurations with more than 5 characters may continue to renew the plate, but when the plate is replaced, they will be required to choose a different license plate type or choose a different configuration.

 

11)  In Cashier/Cashier subtotal, the subtotal displayed for a particular user has been divided into a cash subtotal and a check subtotal.

 

12)   A date/time check has been added at the beginning of each cashier transaction. This should prevent the cashier from timing out while actively working on a lengthy series of cashier transactions.  

 

13)   When beginning to process a Replacement License Plate or Replacement Decal transaction, if the registration is within the 90 days of its expiration date, the system will warn that it may be time to renew the registration. If the user continues with the transaction, no renewal will occur. 

 

14)  A warning has been added to the Replacement Parking Permit transaction when the parking permit that is being replaced has already expired.  If the clerk chooses to continue, an expired PP will be issued for the $1.00 replacement fee. 

 

15)  Inquiry into Parking Permit History may now be made using parking permit number, or the customer’s driver license number, SSN, or customer number. You also can press the >> button beside the customer number field and enter the customer name to make a Parking Permit History inquiry using the customer name.

 

16)  During a Title Modify transaction, the Maintain Vehicle details screen will be displayed as part of the transaction. You will no longer need to go to the menu in order to make changes to the vehicle details.

 

17)  The Maintain Vehicle screen has been corrected to retain the Vehicle Use that was selected when the user back tabs to a field ahead of the Vehicle Use field. If a different use is desired, the user may still select a new use code.

 

18)  The history record of an original temporary parking permit will now show (in the previous permit field) the parking permit number of the most recent previous parking permit that was used to determine whether or not fees should be charged for the issuance of this new temporary permit.  

 

19)  If the Lemon Law fee box on the fee screen was checked by the system and the check was inadvertently removed, you can now re-check this flag as long as you have not tabbed out of the field.  If you don’t notice the error until you have tabbed out, simply F4 and when you are returned to the previous screen, press the print button again. When the fee screen is presented anew, the Lemon Law fee box will be checked again. 

 

20)  During a Merge Customer transaction, any address blocks (address non-disclosure block, mail suppress block, and law enforcement block) on the source customer record (the one that will be deleted) will be carried over to the target customer record (the one that remains).  

 

21)  The menu options of Vehicle Details and Lien Details have been removed from the Mark Title Sold screen to prevent changes from being made erroneously to the vehicle owner’s name and lien information during this transaction.

 

22)  The fee description for 'Temp Tag Mail Fee' will now display the correct number of temp tags that were issued and are being mailed. 

 

23)  The Duplicate with Lien Activity transaction was not allowing a duplicate reason to be entered. This has been corrected.  A duplicate reason will now be required.

 

24)  The fees have been corrected for the renewal of a transporter license plate that has expired. The system was failing to charge base tax or the penalty fee when the transporter plate had already expired.

 

25)  When using the new style dealer license number to issue a quantity of temporary plates to a dealer who had an old style dealer license number on his customer record, the system would print his old style dealer license number on the 83090. This has been corrected.

 

26)  When transferring a permanent license plate from a trailer to an auto, the system is charging the RZ fee in error and returning an error message of "NO More Inventory" even though no license plate was being issued. This has been corrected.

 

27)  When registering a short term lease vehicle (with reg use SL) for the first time and entering a personalized license plate code, a temporary license plate is issued, tax months are calculated, base tax and all the other miscellaneous fees are charged correctly for a June 30 expiration date.  The temporary license plate expiration date is set correctly at 90 days from the issue date.  However, after the personalized plate has been received and the Issue Personalized transaction performed, the system was changing the expiration date from June 30 to December 30.  This has been corrected; the expiration date now remains June 30 when the Issue Personalized transaction is performed.

 

28)  When renewing a vessel registration during the renewal period when the vessel had not been renewed for the prior registration period, the system was returning an error and not allowing back tax to be collected. This has been corrected.  

 

29)  When a vehicle stop was placed against a VIN that does not exist on a Florida vehicle, the Vehicle Stop History inquiry was not able to locate the stop history. This has been corrected. 

 

30)  Renewal of a license plate issued to a Boat Trailer Dealer in class 77 was requiring a dealer license number. This has been corrected. 

 

31)  When transferring a title that had a brand of Insurance Total Loss and also the salvage type of "Rebuildable", the system was not allowing the salvage type to be removed and the Rebuilt brand to be added. This has been corrected. 

 

32)  Changing a title issue date will now be limited to users with the Helpdesk or DMV Supervisor role.

 

33)  Any user with the role of Internet_Renewal or Telephone_Renewal will now have access to run any report from the E-Commerce Reports screen.

 

34)  The ability to search by county has been added to the E-Comm Renewal Inquiry.

 

35)  The ability to reprint E-Comm renewal transactions has been added as an Action to Take on the E_Commerce Processing screen. This action will reprint all the transactions from the selected transaction date of an Open report. You may still reprint a single transaction using the Reprint function from the Cashier menu. 

 

36)  Location code 10/56 is no longer valid. Any existing mobile home registrations with this location code must choose a new location code when processing a registration transaction.

 

37)  The specialty fee for the Motorcycle Specialty plate was raised from $15 to $20 during the 2006 Legislature effective July 1, 2006. This change could not be implemented until a new release was downloaded to all the agencies. Therefore, on September 16, 2006, the system will begin charging the new specialty fee for MYR and MYP plates. Unfortunately, the increased specialty fee will not be reflected on renewal notices until the December notices are received. In order to make the fees calculated by the system match the fees printed on the September, October and November renewal notices, change the effective date of the registration renewal to a date before September 16. This will force the system to only charge the $15 specialty fee so the fees calculated by the system will match the fees printed on the renewal notice. Walk-in customers and e-commerce renewals should pay the full $20 specialty fee on their Motorcycle Specialty plate beginning September 16. After November 30, 2006, mail-in renewals for September, October, and November registrations should pay the full $20 specialty fee.