DIVISION OF MOTOR VEHICLES
To: Tax Collectors and License Plate Agents
Subject: Distribution of Titles from Fast Title Sites
From: Carl A. Ford, Director
Advisory Date: 04/13/05 Implementation Date: Immediately
Advisory Number: T05-07
Currently, the department requires that an individual produce a driver license to obtain a certificate of title issued from a fast title site. Because the county tax collector offices and license plate agencies are held accountable for the distribution of titles issued, a ledger must be completed when a customer walks in to obtain a fast title certificate.
DMV Procedure TL-46 has been revised to require a photo ID be shown in order to verify the recipient of the title is the owner of record. If the customer or dealer applying for a fast title is not the current owner, they are required to submit one of the following: an Authorization/Release Affidavit, a power of attorney or a notarized affidavit from the owner authorizing the title to be released to them. An officer of a corporation or an owner of a business must provide proof of their identity and standing within the company. If this cannot be provided, one of the documents listed above is required. An individual or a dealer may pick up titles with liens provided they have a letter on letterhead from the lienholder giving them authorization to receive the title (this does not apply to vessels). This letter needs to contain the name of the individual/dealer authorized to receive the title and a complete description of the vehicle. All walk-in customers must sign the ledger providing the required information outlined in TL-46 (page 4) of the procedure before they can receive the certificate of title. The Authorization/Release Affidavit has also been added to the procedure as Exhibit D.
Some concerns have surfaced regarding the affidavits or powers of attorney used to obtain the certificates of title issued from a fast title site. It will be each agency's discretion either to retain the affidavits and powers of attorney or return the documents back to the customer. We recommend you retain and attach them to the ledger for future reference. We are also going to revise the ledger form to capture the driver license number of each individual who wishes to obtain a certificate of title as a walk-in customer. Because of the recent DPPA law changes, effective with this technical advisory, we are requiring that a separate ledger form be used for each individual walk-in customer.
If you have any questions regarding the above information, please contact your Tax Collector Help Desk.