February 6, 2006

 

 

TO:                  County Tax Collectors and License Plate Agents

 

FROM:             Raymond B. Marsh

                        Information Systems Director

 

SUBJECT:        Tax Collector Hardware Refresh Project

 

 

The Department and Hewlett Packard (HP) are continuing to make progress on the first phase of the Tax Collector Hardware Refresh Project.  We are currently scheduled to install the first pilot office on the weekend of February 24 but we may be delayed by one to two weeks.  Attached is a proposed installation schedule.  If the pilot start date is delayed, all other dates will be adjusted by the same increment.

Up to eight agencies will be installed per week and we have developed a schedule to maximize the efficiency of the installation teams and support.  We are asking for your assistance in minimizing the number of schedule change requests.  If at all possible, please keep your scheduled installation date.  If you must change the date, contact
Stan Kirkland at kirkland.stan@hsmv.state.fl.us by February 20, 2006.

 

The HP project team has started contacting agencies to validate survey and logistic information for the upcoming installs.  HP will perform a site survey of the agencies, typically 1 to 2 months before the agency’s scheduled install date.  Agencies will be notified when the survey will be performed about a week before HP arrives.  If there are any changes to the scheduled survey date, HP will contact the agency as soon as possible.  

This is a reminder that the number of laser printers for each office is based on the number of decal printers that the office currently has plus the number of title printers the office current has.  Even though the current decal printer will be used for a period of time, the location of the new laser printer must take in account that it will print both decals and other forms in the future.  

 

Some counties that maintain their own networks prefer not to connect the laser printer to the network.  If the printer resides on the state’s side of the network, it will connect via the network for maintenance and support issues.  If the printer resides on the county’s side of the network, we prefer that the printer be connected to the network because if it is connected locally the printer is inoperable if the workstation is down.  The printer is capable of being connected locally via a

 

USB 2.0 or parallel connection.  However, we have not yet done any testing with the printer connected locally and if a county chooses to connect the printer locally, the county will be responsible for supplying the printer cable.   If your county plans to use this option, please contact Sherry Allen at allen.sherry@hsmv.state.fl.us if you have not done so already.

All installations will be performed over the weekends, starting on Friday morning of your scheduled installation date and be completed by Monday.   If an agency is not normally open on Monday, the agency must have someone in the office that can perform transactions to verify that the site has been properly installed and confirm that the site is complete.  Training on the new equipment features, such as care and maintenance for the Samsung laser printers will be conducted on Monday.

 

For those agencies that are still using the Universal Data Corporation (UDC) software and UDC patch written by HP for the last equipment replacement, please note that the patch will not be supported, reinstalled, or migrated to the new workstations.   Prior to the agency’s install date, the system must be converted to access transaction data in the FRVIS SOLID database.  For information regarding this option, please contact Sherry Allen.

 

Please continue to contact us with your questions or concerns.  We will keep you updated as the project progresses and appreciate your continued support.

 

RBM/sa

 

cc:  Carl Ford

 

Attachment


 

         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week          0

        Install Date

                 County Name                       County/Agency         DL Office     County Maintained

                Brevard                                     19/03                   No                     No

                Marion                                      14/01                   No                     No

                Okaloosa                                   43/02                   No                    Yes

                Pinellas                                     04/07                   No                    Yes

                Polk                                          05/01                   No                    Yes

                Taylor                                       37/02                   Yes                    No

        Install Start Week          1

        Install Date        3/24/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Hernando                                  40/02                   Yes                    No

                Hernando                                  40/01                   No                     No

                Marion                                      14/05                   Yes                    No

                Marion                                      14/03                   Yes                    No

                Marion                                      14/06                   No                     No

                Marion                                      14/02                   Yes                    No

                Marion                                      14/04                   No                     No

                Pinellas                                     04/09                   No                    Yes

        Install Start Week          2

        Install Date        3/31/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Escambia                                  09/03                   No                    Yes

                Escambia                                  09/01                   No                    Yes

                Escambia                                  09/02                   No                    Yes

                Okaloosa                                   43/03                   No                    Yes

                Santa Rosa                                33/04                   No                    Yes

                Santa Rosa                                33/03                   No                    Yes

                Santa Rosa                                33/02                   No                    Yes

                Suwannee                                 31/02                   No                    Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week          3

        Install Date        4/7/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Duval                                        02/06                   No                    Yes

                Escambia                                  09/04                   Yes                   Yes

                Escambia                                  09/05                   Yes                   Yes

                Okaloosa                                   43/04                   No                    Yes

                Okaloosa                                   43/05                   No                    Yes

                Okaloosa                                   43/01                   No                    Yes

                Santa Rosa                                33/01                   No                    Yes

                Santa Rosa                                33/05                   No                    Yes

        Install Start Week          4

        Install Date        4/14/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Bay                                           23/01                   No                     No

                Bay                                           23/02                   No                     No

                Bay                                           23/03                   Yes                    No

                Bay                                           23/04                   No                     No

                Martin                                       42/04                   No                    Yes

                Martin                                       42/05                   No                    Yes

                Martin                                       42/02                   No                    Yes

                Washington                               50/01                   No                    Yes

        Install Start Week          5

        Install Date        4/21/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Holmes                                     51/01                   No                     No

                Jackson                                    25/01                   No                     No

                Jackson                                    25/02                   No                     No

                Jackson                                    25/03                   No                     No

                Lee                                           18/09                   No                    Yes

                Manatee                                    15/03                   No                    Yes

                Walton                                      36/01                   No                     No

                Walton                                      36/02                   No                     No

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week          6

        Install Date        4/28/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Calhoun                                     58/01                   No                     No

                Franklin                                     59/02                   No                     No

                Franklin                                     59/01                   No                     No

                Gulf                                           66/02                   No                     No

                Gulf                                           66/01                   No                     No

                Jefferson                                  46/02                   No                     No

                Jefferson                                  46/01                   Yes                    No

                Liberty                                      67/01                   No                     No

        Install Start Week          7

        Install Date        5/5/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Gadsden                                    21/01                   No                    Yes

                Hamilton                                    56/01                   Yes                    No

                Leon                                         13/03                   Yes                   Yes

                Leon                                         13/08                   No                     No

                Leon                                         13/01                   No                    Yes

                Leon                                         13/06                   No                     No

                Leon                                         13/07                   No                    Yes

                Wakulla                                     65/01                   No                     No

        Install Start Week          8

        Install Date        5/12/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Dixie                                         54/01                   No                     No

                Leon                                         13/04                   No                    Yes

                Leon                                         13/09                   No                     No

                Leon                                         13/05                   Yes                   Yes

                Leon                                         13/02                   No                    Yes

                Madison                                    35/01                   No                     No

                Suwannee                                 31/01                   Yes                   Yes

                Taylor                                       37/03                   No                     No

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week          9

        Install Date        5/19/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Baker                                        52/01                   Yes                    No

                Bradford                                    45/01                   Yes                    No

                Charlotte                                   53/01                   No                     No

                Gilchrist                                    55/01                   No                     No

                Lafayette                                   62/01                   No

                Putnam                                     22/01                   No                    Yes

                Taylor                                       37/01                   No                     No

                Union                                        63/01                   Yes                    No

        Install Start Week         10

        Install Date        5/26/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Alachua                                     11/04                   No                    Yes

                Alachua                                     11/01                   No                    Yes

                Clay                                          48/01                   No                    Yes

                Columbia                                   29/02                   No                     No

                Columbia                                   29/01                   No                     No

                Kirkman                                    68/31

                Putnam                                     22/02                   No                    Yes

                Putnam                                     22/03                   No                    Yes

        Install Start Week         11

        Install Date        6/2/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Alachua                                     11/02                   No                    Yes

                Alachua                                     11/05                   No                    Yes

                Alachua                                     11/03                   No                    Yes

                Clay                                          48/03                   No                    Yes

                Clay                                          48/04                   No                    Yes

                Clay                                          48/02                   No                    Yes

                Kirkman                                    68/05

                Kirkman                                    68/04

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         12

        Install Date        6/9/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Duval                                        02/01                   No                    Yes

                Duval                                        02/10                   No                    Yes

                Duval                                        02/11                   No                    Yes

                Duval                                        02/04                   No                    Yes

                Duval                                        02/08                   No                    Yes

                Duval                                        02/05                   No                    Yes

                Kirkman                                    68/32

                Kirkman                                    68/09

        Install Start Week         13

        Install Date        6/16/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Duval                                        02/03                   Yes                   Yes

                Duval                                        02/07                   No                    Yes

                Duval                                        02/02                   Yes                   Yes

                Kirkman                                    68/36

                Nassau                                     41/02                   No                     No

                Nassau                                     41/04                   No                     No

                St. Johns                                   20/01                   Yes                   Yes

                St. Johns                                   20/04                   Yes                   Yes

        Install Start Week         14

        Install Date        6/23/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Duval                                        02/09                   Yes                   Yes

                Flagler                                       61/01                   No                     No

                Kirkman                                    68/06

                Nassau                                     41/01                   No                     No

                St. Johns                                   20/02                   Yes                   Yes

                St. Johns                                   20/03                   Yes                   Yes

                Volusia                                      08/05                   No                    Yes

                Volusia                                      08/03                   No                    Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         15

        Install Date        6/30/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Kirkman                                    68/02

                Lake                                         12/01                   No

                Seminole                                   17/01                   No                    Yes

                Seminole                                   17/02                   No                    Yes

                Volusia                                      08/01                   No                    Yes

                Volusia                                      08/02                   No                    Yes

                Volusia                                      08/06                   No                     No

                Volusia                                      08/07                   No                     No

        Install Start Week         16

        Install Date        7/7/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Kirkman                                    68/08

                Lake                                         12/06                   No                    Yes

                Lake                                         12/05                   No                    Yes

                Orange                                      07/02                   No                     No

                Orange                                      07/03                   No                     No

                Orange                                      07/07                   No                     No

                Seminole                                   17/03                   No                    Yes

                Seminole                                   17/04                   No                    Yes

        Install Start Week         17

        Install Date        7/14/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Kirkman                                    68/10

                Lake                                         12/02                   No                    Yes

                Lake                                         12/04                   No                    Yes

                Orange                                      07/05                   Yes                    No

                Orange                                      07/08                   No                     No

                Orange                                      07/09                   No                     No

                Orange                                      07/10                   No                     No

                Orange                                      07/04                   No                     No

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         18

        Install Date        7/21/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Citrus                                        47/01                   No                     No

                Citrus                                        47/02                   No                     No

                Levy                                          39/01                   Yes                    No

                Levy                                          39/02                   Yes                    No

                Levy                                          39/03                   Yes                    No

                Sumter                                      44/02                   No                     No

                Sumter                                      44/01                   No                     No

                Sumter                                      44/03                   No                     No

        Install Start Week         19

        Install Date        7/28/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Kirkman                                    68/17

                Martin                                       42/01                   No                    Yes

                Orange                                      07/06                   Yes                    No

                Orange                                      07/01                   No                     No

                Osceola                                    26/04                   No                    Yes

                Osceola                                    26/02                   No                    Yes

                Osceola                                    26/01                   Yes                   Yes

                Osceola                                    26/03                   No                    Yes

        Install Start Week         20

        Install Date        8/4/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Brevard                                     19/06                   No                     No

                Brevard                                     19/02                   No                     No

                Brevard                                     19/05                   No                     No

                Polk                                          05/05                   No                    Yes

                Polk                                          05/04                   No                    Yes

                Polk                                          05/02                   No                    Yes

                Polk                                          05/03                   No                     No

                Polk                                          05/06                   No                     No

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         21

        Install Date        8/11/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Brevard                                     19/01                   No                     No

                Brevard                                     19/04                   No                     No

                Brevard                                     19/07                   No                     No

                Hardee                                      30/01                   No                     No

                Martin                                       42/03                   Yes                   Yes

                Okeechobee                              57/01                   No                     No

                St. Lucie                                    24/02                   No                     No

                St. Lucie                                    24/01                   No                     No

        Install Start Week         22

        Install Date        8/18/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Desoto                                      34/01                   Yes                    No

                Glades                                      60/02                   No                     No

                Highlands                                  27/02                   No                    Yes

                Highlands                                  27/01                   No                    Yes

                Highlands                                  27/03                   No                    Yes

                Indian River                                32/01                   No                    Yes

                Indian River                                32/03                   No                    Yes

                Indian River                                32/02                   No                    Yes

        Install Start Week         23

        Install Date        8/25/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Hillsborough                              03/02                   No                    Yes

                Hillsborough                              03/08                   Yes                   Yes

                Manatee                                    15/06                   No                    Yes

                Manatee                                    15/05                   No                    Yes

                Pinellas                                     04/05                   Yes                   Yes

                Pinellas                                     04/04                   Yes                   Yes

                Pinellas                                     04/03                   No                    Yes

                Pinellas                                     04/06                   Yes                   Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         24

        Install Date        9/1/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Hillsborough                              03/09                   Yes                   Yes

                Hillsborough                              03/04                   No                    Yes

                Manatee                                    15/01                   Yes                   Yes

                Pinellas                                     04/08                   Yes                   Yes

                Pinellas                                     04/12                   No                    Yes

                Pinellas                                     04/01                   Yes                   Yes

                Pinellas                                     04/10                   No                    Yes

                Pinellas                                     04/02                   Yes                   Yes

        Install Start Week         25

        Install Date        9/8/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Hillsborough                              03/06                   No                    Yes

                Hillsborough                              03/01                   No                    Yes

                Hillsborough                              03/05                   No                    Yes

                Manatee                                    15/04                   Yes                   Yes

                Pinellas                                     04/11                   No                    Yes

                Sarasota                                   16/01                   Yes                   Yes

                Sarasota                                   16/04                   No                    Yes

        Install Start Week         26

        Install Date        9/15/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Broward                                    10/08                   No                     No

                Broward                                    10/03                   No                     No

                Broward                                    10/09                   No                     No

                Hillsborough                              03/11                   No                    Yes

                Hillsborough                              03/07                   No                    Yes

                Hillsborough                              03/10                   No                    Yes

                Manatee                                    15/02                   Yes                   Yes

                Sarasota                                   16/02                   No                    Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         27

        Install Date        9/22/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Broward                                    10/05                   No                     No

                Broward                                    10/06                   No                     No

                Broward                                    10/07                   No                     No

                Hillsborough                              03/12                   Yes                   Yes

                Palm Beach                               06/01                   No                    Yes

                Palm Beach                               06/02                   No                    Yes

                Palm Beach                               06/03                   No                    Yes

                Sarasota                                   16/03                   No                    Yes

        Install Start Week         28

        Install Date        9/29/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/02

                Broward                                    10/02                   No                     No

                Broward                                    10/10                   No                     No

                Broward                                    10/04                   No                     No

                Collier (DESTROYED)                   64/09                   No                     No

                Palm Beach                               06/08                   No                    Yes

                Palm Beach                               06/04                   No                    Yes

                Palm Beach                               06/06                   No                    Yes

        Install Start Week         29

        Install Date        10/6/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/03

                Broward                                    10/01                   No                     No

                Collier                                       64/02                   Yes                    No

                Collier                                       64/01                   Yes                   Yes

                Collier                                       64/03                   Yes                    No

                Lee                                           18/07                   No                    Yes

                Lee                                           18/03                   No                    Yes

                Palm Beach                               06/05                   No                    Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         30

        Install Date        10/13/2006

                 County Name                       County/Agency         DL Office     County Maintained

                Charlotte                                   53/02                   Yes                    No

                Collier                                       64/04                   No                     No

                Collier                                       64/06                   No                     No

                Glades                                      60/01                   No                     No

                Hendry                                      49/02                   No                     No

                Lee                                           18/05                   No                    Yes

                Pasco                                       28/06                   No                    Yes

                Pasco                                       28/05                   Yes                   Yes

        Install Start Week         31

        Install Date        10/20/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/04

                Collier                                       64/05                   No                     No

                Collier                                       64/07                   Yes                    No

                Lee                                           18/04                   No                    Yes

                Lee                                           18/02                   Yes                   Yes

                Lee                                           18/06                   No                    Yes

                Pasco                                       28/01                   Yes                   Yes

                Pasco                                       28/04                   Yes                   Yes

        Install Start Week         32

        Install Date        10/27/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/11

                Charlotte                                   53/03                   No                     No

                Hendry                                      49/01                   No                     No

                Lee                                           18/01                   No                    Yes

                Miami-Dade                               01/17                   No                     No

                Monroe                                     38/04                   Yes                   Yes

                Pasco                                       28/02                   No                    Yes

                Pasco                                       28/03                   No                    Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         33

        Install Date        11/3/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/05

                Lee                                           18/08                   No                    Yes

                Miami-Dade                               01/10                   No                     No

                Miami-Dade                               01/13                   No                     No

                Miami-Dade                               01/23                   No                     No

                Miami-Dade                               01/21                   No                     No

                Monroe                                     38/05                   Yes                   Yes

                Monroe                                     38/03                   No                    Yes

        Install Start Week         34

        Install Date        11/10/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/10

                Miami-Dade                               01/27                   No                     No

                Miami-Dade                               01/09                   No                     No

                Miami-Dade                               01/20                   No                     No

                Miami-Dade                               01/14                   No                     No

                Miami-Dade                               01/12                   No                     No

                Monroe                                     38/06                   Yes                   Yes

                Monroe                                     38/02                   Yes                   Yes

        Install Start Week         35

        Install Date        11/17/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/12

                Miami-Dade                               01/07                   No                     No

                Miami-Dade                               01/18                   No                     No

                Miami-Dade                               01/25                   No                     No

                Miami-Dade                               01/29                   No                     No

                Miami-Dade                               01/19                   No                     No

                Miami-Dade                               01/22                   No                     No

                Monroe                                     38/01                   No                    Yes

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         36

        Install Date        12/1/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/09

                Miami-Dade                               01/16                   No                     No

                Miami-Dade                               01/02                   No                     No

                Miami-Dade                               01/03                   No                     No

                Miami-Dade                               01/24                   No                     No

                Miami-Dade                               01/11                   No                     No

                Miami-Dade                               01/06                   No                     No

                Miami-Dade                               01/01                   No                     No

        Install Start Week         37

        Install Date        12/8/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/06

                Kirkman                                    68/07

                Miami-Dade                               01/15                   No                     No

                Miami-Dade                               01/54                   No                     No

                Miami-Dade                               01/28                   No                     No

                Miami-Dade                               01/05                   No                     No

                Reg. II                                        68/19                   No

                Reg. VIII                                     68/26                   No

        Install Start Week         38

        Install Date        12/15/2006

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/08

                Kirkman                                    68/12

                Miami-Dade                               01/04                   No                     No

                Miami-Dade                               68/29                   No

                Miami-Dade                               01/08                   No                     No

                Reg. III                                       68/21                   No

                Reg. IX                                      68/27                   No

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         FRVIS 2006 INSTALL SCHEDULE DRAFT        Week 0 = Pilot Sites Current

        Install Start Week         39

        Install Date

                 County Name                       County/Agency         DL Office     County Maintained

                **AVAILABLE**                            0/07

                Kirkman                                    68/55

                Miami-Dade                               68/54

                Pinellas                                      04/0

                Reg. I                                        68/18                   No

                Reg. IV                                      68/22                   No

                Reg. V                                       68/23                   No

                Reg. VI                                      68/24                   No

        Install Start Week         40

        Install Date

                 County Name                       County/Agency         DL Office     County Maintained

                Kirkman                                    68/11

                Palm Beach                                06/0

                Palm Beach                                06/0

                Reg. VII                                      68/15                   No

                Reg. VIIA                                    68/29                   No

                Reg. X                                       68/28                   No

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