To: Tax Collectors and License Plate Agents

From: Carl A. Ford, Director

Subject: Electronic Invoicing of License Plates

Advisory Date: 2/07/03

Implementation Date: Immediately

Advisory Number: R03-02

The Division of Motor Vehicles (DMV) in conjunction with the Division of Administrative Services (DAS) are in the process of implementing an electronic license plate invoicing system. This system will automate the payment of license plate invoices from PRIDE.

In order to successfully implement this system, the Department needs your assistance. All counties/agencies must electronically receive all license plate inventory, including personalized license plates, into FRVIS 2000 within ten (10) working days after physically receiving a license plate shipment. If any license plate on an invoice is not electronically received into FRVIS 2000, the invoice cannot be paid.

For your information, s. 215.422, Florida Statutes, requires invoices to be paid within 20 days of the date the invoice is received by Department of Highway Safety and Motor Vehicles. If the department is not in compliance, there is a financial penalty assessed on a daily basis against the department.

To assist with this process, a License Plate Inventory Discrepancy Report is now created when an invoice is submitted electronically and the license plate order does not indicate all license plates have been received (RI Inventory Status). To facilitate this process, the members of the Inventory Control Unit will review the License Plate Inventory Discrepancy Report and call the appropriate counties/agencies to resolve the discrepancies. If a license plate is manufactured wrong, the license plate should still be electronically received into the system so the invoice can be paid. If the license plate inventory is missing at the point of delivery, do not receive this inventory into the system. Rather contact the Inventory Control Unit to research with PRIDE. In either case, it is imperative that staff members of both the county/agency and the Inventory Control Unit resolve such discrepancies, as a priority in order to meet the time frames required by law.

As usual, we appreciate your cooperation in this process. If you have any questions or need additional information, please contact the Inventory Control Unit at (850) 921-7777 or suncom 291-7777.